Summary/Objective

The Administrative Assistant will support the Team BRANDT, LLC Tampa, Florida office in various functions including providing administrative support, calendar management, and ensuring efficient day to day operations. The Administrative Assistant may be responsible for confidential and time sensitive material and must be familiar with a variety of office practices and procedures.

The Administrative Assistant will report to the Executive Assistant and work closely with Executive Vice Presidents of the organization.

Essential Functions

• Prepare and distribute emails, internal company memos, letters, and template/forms.
• Submit and reconcile expense reports for Executive team.
• Coordinate meetings and assist with catering and audio-visual setup.
• Act as point of point for Executives.
• Review and prepare reports, presentations, and contracts.
• Maintain professionalism and confidentiality.
• Perform other duties as assigned.
• Create and maintain an office and electronic filing system.
• Coordinate meetings, appointments and provide reminders of same.
• Maintain contact lists for events and functions.
• Submit and reconcile expense reports for Executive team.
• Coordinate meetings and assist with catering and audio-visual setup.
• Provide backup for other members of administrative team as needed.
• Performs other duties as assigned.

Required Competencies

Teamwork/Collaboration Skills

Excellent Communication/Writing Skills

Ability to multitask

Attention to Detail

Proficiency in all aspects of Microsoft Office

Work Environment

Professional office environment.  This position requires competency in using standard office equipment and software such as Microsoft Office, DocuSign and Adobe.

Classification/Expected Hours of Employment

This position is a full time position and is exempt from minimum wage and overtime pay requirements under federal and all applicable state or local laws.  Days and hours of work are Monday through Friday, 8:30 am to 5 pm with a half hour for lunch.

Required Education and Experience

• High School Diploma required.
• College Degree preferred; 5 years of experience in an office environment in lieu of degree.
• Knowledge of office management systems and procedures
• Proficiency in MS Office; and working knowledge of office equipment, such as printers, scanners and copy machines.
• Ability to setup and use technology for meetings
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask.

Disclaimer

This job description is not intended to be a comprehensive list of the duties and responsibilities of the position and the duties and responsibilities may change without notice.