Summary/Objective

The HR & Payroll Specialist is responsible for day-to-day payroll and HR administration. This position will work closely with the Human Resources and Accounting teams. The HR & Payroll Specialist will be a backup for various other HR functions. This position will be responsible for providing administrative support to ensure efficient operation of the human resource and payroll departments.  The HR & Payroll Specialist may be responsible for confidential and time-sensitive material and must be familiar with payroll practices, payroll software and other human resources systems.

The HR & Payroll Specialist will report to the Corporate Human Resources Director and work closely with all departments within the company.

Essential Functions

• Enters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholdings, address changes, and other information.
• Ensures proper processing of payroll deductions for taxes, benefits, and other deductions
• Maintains all payroll information related to the calculation, withholding and remittance of federal, state, and local payroll taxes; enters data, updates information, and prepares reports as needed
• Ensure proper new hire set-up in HRIS
• Preparing and distributing paychecks or direct deposits.
• Prepares employee communications related to employee payroll and benefit administration
• Processes required documents for health and welfare plans, including enrollments, changes and terminations.
• Auditing HR, payroll, benefit and worker’s compensation data for accuracy. Identifies and troubleshoots issues.
• Generating payroll reports and reconciling payroll data.
• Ensuring compliance with federal, state, and local payroll laws and regulations.
• Processing year-end tax forms (e.g., W-2s).
• Resolving payroll discrepancies and answering employee queries.
• Creates and maintains confidential and accurate employee and payroll files.
• Responsible for implementing tools necessary to comply with laws and regulations impacting employees
• Works with accounting, legal and other divisions within the company to exchange data as needed/work on overlapping projects.
• Assisting with auditing processes.
• Responds to inquiries regarding policies, procedures, and programs.
• Helps maintain all personnel files
• Ability to integrate other modules into payroll software (i.e. onboarding, performance mgmt., etc.)
• Performs other duties as assigned

Required Competencies

Teamwork/Collaboration Skills

Excellent Communication/Writing Skills

Customer Focus

Ability to analyze data

Ability to multitask

Attention to Detail

Proficiency in Excel and Word

Work Environment

Professional office environment.  This position requires competency in using standard office equipment and software such as Microsoft Word and Excel, and a payroll software. Familiarity with ADP is preferable.

Classification/Expected Hours of Employment

This position is a full-time position and is exempt from minimum wage and overtime pay requirements under federal and all applicable state or local laws.  Days and hours of work are Monday through Friday, 8:00 am to 4:30pm. There may be work required outside of these hours to complete payroll or other employee related matters.

Required Education and Experience

• Bachelor’s Degree or equivalent combination of education and experience.
• 4 or more years payroll experience required.
• Knowledge of human resources practices, policies, and regulations.
• Experience with payroll software
• Intermediate computer and software skills required.
• Proficient in Microsoft Excel, PowerPoint, and Word

Benefits Include: 

• Medical
• Dental
• Vision
• Company Paid Short Term Disability
• Company Paid Long Term Disability
• Company Paid Life Insurance
• Voluntary Employee Paid Life Insurance, Critical Illness, Accident and Hospital Indemnity Options
• Paid Sick/Personal Leave
• Paid Vacation
• Paid Holidays
• 401(k) Plan/Profit Sharing
• Tuition Reimbursement
• Employee Assistance Program
• Employee Referral Program

Disclaimer

This job description is not intended to be a comprehensive list of the duties and responsibilities of the position and the duties and responsibilities may change without notice.