Summary/Objective

The Office Assistant will support the Team BRANDT, LLC Tampa, Florida office in various functions including providing administrative support, meeting coordination, and ensuring efficient day to day operations. The Office Assistant may be responsible for confidential and time sensitive material and must be familiar with a variety of office practices and procedures.

The Office Assistant will report to the Executive Assistant and work closely with all employees at the Tampa, Florida location.

Essential Functions

• Order office supplies, restock supply stations and ensure all equipment is operational.
• Maintain filing system, contact list, employee list, and marketing inventory.
• Ensure the office is clean, stocked, and organized.
• Perform general administrative tasks including drafting communications, filing, and routing voicemails and telephone calls.
• Route incoming and outgoing mail and packages; and distribute all accordingly.
• Serve as point of contact for all office related issues including maintenance and repairs needed.
• Ability to schedule outside vendors for repairs needed.
• Schedule & coordinate meetings with vendors and ensure they meet building requirements.
• Prepare and submit expense reports, check requests, and invoices for processing.
• Provide office management including overseeing equipment and processes.
• Prepare documents, memos, and packages to support the International Department.
• Coordinate meetings and assist with catering and audio-visual setup.
• Provide backup for Administrative Assistant and Executive Assistant if needed.
• Performs other duties as assigned.

Required Competencies

Teamwork/Collaboration Skills

Excellent Communication/Writing Skills

Customer Focus

Ability to multitask

Attention to Detail

Proficiency in Excel and Word

Work Environment

Professional office environment.  This position requires competency in using standard office equipment and software such as Microsoft Word and Excel. 

Classification/Expected Hours of Employment

This position is a full time position and is exempt from minimum wage and overtime pay requirements under federal and all applicable state or local laws.  Days and hours of work are Monday through Friday, 8:30 am to 5 pm with a half hour for lunch.

Required Education and Experience

• High School Diploma required.
• 2 years of experience in an office environment
• Knowledge of office management systems and procedures
• Proficiency in MS Office; and working knowledge of office equipment, such as printers, scanners and copy machines.
• Ability to setup and use technology for meetings
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to perform multitasks.
• Ability to work under pressure and meet deadlines.
• Ability to work independently.

Disclaimer

 This job description is not intended to be a comprehensive list of the duties and responsibilities of the position and the duties and responsibilities may change without notice.